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Agency Capacity Planner — SaaS Idea | SaaSIdea Pro

Agency & FreelanceAgency OperationsProject Management

Agency Capacity Planner

Shows agency owners who on their team is over-allocated before it affects delivery quality or causes burnout

IndustryAgency & Freelance

CompetitionMedium

DifficultyMedium

Pricing Modelsubscription

B2BAnalyticsHR

The Problem

Agency owners assign new work to team members based on gut feel and project timelines rather than actual workload data, consistently over-allocating their best people until quality slips or they quit

Why It Works

“Resource planning tools like Float and Teamwork are widely cited as too expensive or complex for agencies under 15 people, agency forums discuss simpler affordable alternatives”

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The pain

Agency account managers spend five to eight hours per client each month manually pulling data from Google Ads, Meta, and GA4 into PowerPoint reports that could be automated but no affordable tool handles all three sources cleanly

Source · Evidence

AgencyAnalytics charges $12/mo per client making it expensive for agencies with 20+ clients, agency forums cite cost and rigidity as reasons for seeking alternatives

MRR potential$3k–$12k/mo

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Client-Facing Campaign Status Portal

Gives agency clients a live self-serve portal to check campaign status without emailing their account manager

The pain

Agency account managers field three to five status-check emails per week from each client because clients have no real-time visibility into campaign progress, consuming hours that should go toward actual work

Source · Evidence

Recurring complaint pattern in agency communities about client status-check interruptions with no lightweight portal tool under $100/mo for small agencies

MRR potential$2k–$8k/mo

Build time3–5 wks

DifficultyEasy

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Client Report Anomaly Alert Tool

Alerts agency managers when a client's campaign metrics drop outside normal ranges before the client notices

The pain

Agency account managers discover campaign performance drops during monthly report prep, after clients have already seen the dip in their own dashboards and formed a negative impression before any explanation is offered

Source · Evidence

Recurring complaint pattern in niche communities with no dominant solution under $50/mo

MRR potential$2k–$7k/mo

Build time3–6 wks

DifficultyMedium

CompetitionLow

Unlock full detailsOne-time payment — lifetime access.

The Problem

Why It Works

Keyword Opportunities

Entry Opportunity Keywords

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Client Report Anomaly Alert Tool

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